Rentals

The Tull Family Theater’s purpose and priority is to fulfill its mission. All other activities are secondary to core purpose of the nonprofit.

The theater very much enjoys making its facilities available for rentals. In fact, rentals help sustain the theater.

Currently, the theater does not have a dedicated event coordinator for rental activities.

To best respond to your inquiries, we ask that you become familiar with the information below. If you have further questions, please contact us via email (A staff member will respond to you within 72 hours. The more information you provide in your inquiry, the more equipped we will be to answer your questions.)

2018 Rental Basics

Availability for theater rentals is extremely limited and subject to distributors’ requirements.

    • Mondays are the most flexible day for screening room rentals. Some Tuesday and Wednesdays, and limited Saturday and Sunday mornings are available.
    • For events including alcohol or those with more than 75 attendees, event insurance must be provided. Oftentimes, this is as a low- or no-cost rider to the organization or homeowner’s insurance policy.
    • Food and drinks—except for birthday cake—are limited to those available at the theater’s concessions, which include hot beverages, or to our preferred caterers.
    • Balloons are permitted in the Community Room but not in the screening rooms.

Glitter is not permitted in any of the theater facilities.

SECURING YOUR DATE

Payment in full via check, an insurance certificate and signed contact are all necessary for holding the date and time for rentals.

Huntington Bank Screening Room2-hour blocks of time$350

  • Capacity for up to 69 guests, including four wheel chair accessible and three companion seats
  • Microphone and podium
  • Projectionist and audio technician included
  • If you own the rights to the film, proper documentation, together with the film in an acceptable format, must be provided at least a week in advance. If you wish the theater to procure a film, it can do so at market cost plus booking fees. These costs vary for each film. Showing unauthorized programming is a federal offense. As a licensed exhibitor, the theater will stringently enforce this regulation.
  • Concessions will be open at the theater’s discretion.
  • The sponsoring organization is responsible for handling ticket purchases online and/or at the door. 

The Large Screening Room2-hour blocks of time$450

  • Capacity for up to 169 guests, including wheelchair accessible and companion seating
  • Microphone and podium
  • Closed captioning and assistive listening devices available
  • Projectionist included
  • Film or slides must be provided at least a week in advance in an acceptable format—DCP, preferred; then Blu Ray or DVD
  • Concessions will be open
  • The sponsoring organization is responsible for handling ticket purchases online and/or at the door.

Huntington Screening Room

XXXX

XXXX

XXXX

XXXX

SCHEDULE

Before 2 p.m., Monday-Friday

Between 2-6 p.m., Monday-Thursday

Midnight show, Sunday-Thursday

Midnight show, Friday and Saturday

Large Screening Room

XXXX

XXXX

XXXX

XXXX

Esmark and Bouchard Family Community Room

TOTAL 8 hours of rental time

2 hours for setup, 2 hours for cleanup

4 hours for event

  • Community Room Rental is $500 for up to 75 people, $600 for 76 people to capacity (200)
  • Nonprofits eligible for 20 percent discount
  • Flexible arrangement capacity with space for 150 guests at tables; up to 200 in other arrangements
  • 15 round tables, 60-inch
  • 150 padded chairs
  • 3 (6-foot) banquet tables

PREFERRED CATERERS

A preferred caterer must be used for food and drinks. Caterers on our list are vetted for you: licensed, inspected by the health department and properly insured. If you would like to work with a licensed caterer not yet on this list, please let us know. Paperwork must be completed before caterers can access our kitchen.

CLEANING FEE

The cleaning fee will be determined after the event so the state of the room can be assessed. The fee could be $25 to $200, depending on the room’s cleanliness, the impact of food/drink service, the number of people, and the complete, timely removal of catering equipment and other belongings. This payment is due one week after the event.

DISCOUNTED RENTAL PACKAGES

If you wish to provide refreshments/fellowship/networking in the Esmark and Bouchard Family Community Room in conjunction with a screening, we offer a $50 discount on the screening room. Although opportunities are limited, discounts also are available for renting both screening rooms as well as the entire facility.

Rental Form





YesNo


YesNo


YesNo